Coordinator, production (Shotgun administrator)

Job typeGame Development/Publishing
BusinessWB Games:International
LocationCanada - Montreal, Quebec
TypeFixed Term
Posted DateApr. 09, 2021
WB Games Montreal, a division on WB Games Inc., seeks a Production Coordinator to work with a game development team and more specifically within the Cinematics team on a major new project. The Cinematic Shotgun Administrator is responsible for supporting the Production department with a variety of coordination tasks including maintaining project plans, documentation and pages on Shotgun, tracking deliverables, and follow-up.

Job Responsibilities

  • Work with development team to understand artistic, technical and design requirements, and the established development pipeline.
  • Assist the team’s management with facilitating the planning, structure, and coordination of the team’s production processes and ensure that established processes are followed.
  • Coordinate execution and create all production-related documents including : SG custom pages, databases, communication to the team and outsourcing partners, etc.
  • Actively monitor dependencies/bottlenecks within the team and work with the team’s management to resolve.
  • Assist the team’s management in keeping the team’s project organization tools up to date (project organization flowcharts, scrum boards, timelines, etc.)
  • Note and track feedback / changes requested by Directors during reviews.
  • Provide clear reporting with internal and external groups as required.
  • Be forward looking, communicate and work with the appropriate people to resolve any impediments for the team.
  • Analyze and communicate team progress, achievement and velocity. Flag areas where results weren’t delivered and suggest mitigation.
  • Responsible for putting together documentation packages required for milestone deliveries and for the approval.
  • Update team’s project management documents with developments and changes in priorities and objectives.
  • Act as note taker for assigned meetings associated with the Production and make sure they are communicated to all relevant members of the team.
  • Act as a bridge between the different production tools (Jira, Shotgun, Trello, Slack, emails, etc..)
  • Support the team in using the best practice methodologies and ensure that the status is constantly up-to-date and reflects reality of the team.
  • Assist the team’s management planning based on the priorities set by the Milestone Planning process.
  • Provide clear and constructive feedback about team members performance during quarterly review process


Work Experience/Knowledge/Skills
  • 2+ years working in a video game or cinematic coordination or team support role, or equivalent experience.
  • Experience in the game development or related industry preferred
  • Experience in cinematic is a plus.
  • Strong writing, communication, interpersonal, and organizational skills.
  • Knowledge of various project management techniques required.
  • Results oriented with sense of prioritization. Ability to work well under pressure and deadlines.
  • Ability to be flexible and responsive in a frequently changing work environment.
  • Proactive with excellent problem solving skills.
  • Proficiency with Jira , Shotgun, Microsoft Office.
  • An understanding of both console and PC development preferred.
  • Passion for games.

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