Executive Assistant III

Job typeAdministrative/Clerical, Game Development/Publishing
LocationUnited States - San Francisco, California
TypeFull Time
Posted DateJan. 03, 2019
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Warner Bros. Home Entertainment Inc. seeks an Executive Assistant III for the Executive/Ops department.

What part will you play?

The Executive Assistant III provides administrative support to the Executive Vice President of Production & Studios as well as supporting two Vice Presidents in the San Francisco office.
  • Anticipates needs (travel, calendar, etc) and solves problems.
  • Arranges executive calendar and schedules meetings with people at all levels, independently or as directed. Manages executive’s time to ensure schedule stays on track and productive.
  • Manage meetings, including booking rooms, catering, copies, arrange visitor passes.
  • Arranges international and domestic travel, accommodations, meetings and meals.
  • Helps schedule milestone review meetings, studio leader functions, council meetings, offsites.
  • Assists in preparation of presentations & analysis which includes copies, bindering, etc. PowerPoint, Excel, Word revisions.
  • Drafts, proofreads and formats emails, agendas, documents, reports and presentations as directed.
  • As required, researches issues and topics and prepares executive summaries.
  • Helps drive team culture by assisting in planning events and operations.
  • Opens, reviews, records, and distributes or organizes mail.
  • Handles the distribution and delivery of physical and digital files, memoranda, reports, invoices and other materials.
  • Orders supplies and equipment as necessary.
  • Secures, routes and tracks approvals of documents and records as appropriate.
  • Creates databases, records, indexes, and logs as requested.
What do we require from you?
  • College degree preferred.
  • Minimum 7 years experience as an administrative assistant supporting senior executives required.
  • Games, Entertainment experience preferred.
  • Work with both internal and external people at all levels.
  • Ability to prioritize requests under stressful situations.
  • Juggling multiple due dates on projects, while managing daily requirements like phone service and calendar maintenance.
  • Excellent organizational skills a must. Multi-task and anticipate daily needs.
  • Clear and positive communicator, developing solid relationships throughout department, WBIE and across divisions within WB.
  • Problem solver. Pitches in to help where and when ever possible. Pro-active.
  • Must type minimum 50-60 wpm with accuracy.
  • Should possess strong PC Skills, including proficiency with MS Outlook, Word, Excel, PowerPoint, & Database management.
  • Must have strong proficiency in grammar & spelling.
  • Must have general knowledge of standard filing procedures and general office procedures & practices.
  • Experience in operating various office equipment required.
  • Must have ability to adapt to changing priorities & crisis situations.
  • Must have excellent interpersonal & communication skills.
  • Ability to be tactful with personnel at all levels of company required.
  • Ability to work in a fast-pace environment & prioritize work to meet specific deadlines required.
  • Must be self-motivated & results oriented.
  • Positive, pleasant and outgoing personality.
  • Must be trustworthy and able to handle confidential and sensitive information.

Your information will now be submitted via our parent company’s site, TimeWarner.com.